Conducting a board of directors meeting requires the leadership skills of both executive directors and non-executive directors. The executive director oversees the organization’s management and manages the day-to-day operations, whereas non-executive directors bring a wealth of knowledge to the table. During meetings they review reports and documents, offer insights into management matters and strategic initiatives, and take decisions on issues that impact the long-term success of the company.
Before the meeting is scheduled it’s crucial to ensure that all the required materials are in place and the logistics are in order. It’s also recommended to go back over the agenda and make any final changes on the agenda to ensure that everything is addressed in a concise and logical manner.
The meeting begins with an opening address from the chairperson or presiding officer. The treasurer will then present an update on financial issues at hand. The treasurer should have been able to provide the report in advance so that board members could read it and prepare their questions.
After the treasurer has finished his report, any member may propose to discuss any new business. If they’re seconded, a vote is held and those who are in favor vote ‘yes’, and those opposed say ‘no’..
Any pending or unfinished issues from prior board meetings are discussed in this stage of the meeting. Based on the situation, a vote by voice or show of hands could be used to decide the matter. The presiding officers, or board chair, closes the meeting by providing an overview of the major decisions and actions that were agreed upon. This will ensure that all participants are aware of their responsibilities going forward.
