There are many different types of structures used by data rooms to determine pricing. Some data rooms charge per page, and others charge based on the size of the storage. Others charge a flat monthly fee. It is crucial that M&A professionals know the average VDR pricing for each pricing type in order to make informed decisions regarding the most suitable vendor for their budget and requirements.
The amount of documents stored in the dataroom is a popular way to determine pricing. This is a good choice for teams that don’t need the flexibility of the file sizes they can upload, but it won’t work well for projects that require a lot of collaboration.
Some vendors calculate the price of an information room by counting the number of administrative users. This is also a suitable option for teams that have limited requirements for collaboration and online data storage as a tool for business expansion sharing documents however it can be expensive for projects that require more sophisticated tools like security visual analytics, collaboration and security.
Other vendors utilize a flat-fee monthly model. This is perfect for long-term M&A transactions that have a variable timeframe that is difficult to estimate. This pricing model is beneficial for companies looking to avoid the expense of scanning and uploading large amounts of physical documents. Another thing to think about with this model is whether or not the provider includes customer service in the pricing. For instance, some companies provide support via a dedicated coordinator on weekends and during non-working office hours. This could be beneficial when working with documents that are time-sensitive.
