A virtual board meeting can be a wonderful method for the board of directors of a non-profit to gather without the need to travel. However, virtual meetings do pose unique challenges that need to be addressed. Certain issues can be solved by using the appropriate tools for your needs while others require more thought and care. Fortunately, there are many resources available to help you organize your online board meetings efficiently and effectively.
A well-planned agenda is essential to maximize the effectiveness of your online board meeting. Include specific topics for discussion, as well as the amount of time and the final goal. This will help keep meetings on track and prevent them from drifting away from the main topics or taking too much time.
Before you start your meeting, it’s a good idea to make sure that everyone on your board are familiar with the tools and programs they’ll need. Give clear instructions on how to connect to the videoconference and urge your board members to shut down any software that may disrupt audio or take the bandwidth. Make sure they stay away from brightly illuminated areas when they join to ensure that others can see their screens.
The best tool to facilitate an online board meeting would be an app for collaboration. This will allow board members to easily prepare for virtual meetings and attend them. Choose an app with an editor for boards that can aid in reducing the time https://www.board-room.blog/comprehensive-market-guide-for-board-portals required to plan meetings. It should also have the capability to share agendas and meeting materials in advance. Choose an app that lets you share documents in real-time and allows participants to highlight and add annotations.
